Essential Tips to Apply for an E-Way Bill Successfully

E-way bill is a document that must be generated electronically to move goods worth or above INR 50,000. The electronic bill replaces the physical copy of the bill that previously accompanied the goods.

E-way bill is obligatory to generate for inter-state, intra-state, or even branch transfers within your company. Its aim is to make the transportation of goods more accessible and straightforward, enhancing transparency, and streamlining tax filling.


But, while the E-way bill may have replaced the old paperwork, it still requires strict adherence to deadline and rules, especially in the initial stages. In this article, you will learn the essential tips that will help you apply for an E-way bill successfully.


1. GSTIN Registration


The first step to generating an E-way bill is to have the GSTIN registration. GSTIN (Goods and Services Tax Identification Number) is a unique 15 digit number issued to a registered dealer or taxpayer. It is mandatory to have a GST registration to generate an E-way bill. It is important to know that the transporter's GSTIN cannot be used for the generation of E-way bill in place of the underrating GST of the consignee or consignor. Therefore, ensure that you have the GSTIN in place before applying for an E-way bill.


2. E-way Bill Portal


To generate an E-way bill the consignor or consignee needs to visit the E-way bill portal through their registered GSTIN. The portal is a government website where all the E-way bill generation activities take place. The portal can be accessed through a computer or mobile phone browser by typing in "ewaybill.nic.in" or other e-way bill service portal websites.


3. Generate E-way Bill


Once the consignor has accessed the E-way bill portal, the next step is to keep all the necessary details handy that are required to generate an E-way bill such as:


• Invoice or bill of supply number and date


• HSN code of goods


• GSTIN of the transporter


• Transport Document Number, and date (Goods Receipt Number, Railway Receipt Number, Airway Bill Number)


• Vehicle number that will transport the goods


• Sender /Recipient /Transporter details


After filling in the necessary information on the E-way bill portal, the consignor can verify the details entered for accuracy and rectify any errors. Once the details are verified, click on the "Generate" button to obtain the E-way bill. This bill has a unique number, which can be used at various checkpoints during the transportation of goods.


4. Validity Period of E-way Bill


An E-way bill is a document that is valid for a specific period. This period is determined according to the distance traveled by the transporter to deliver the goods. In this regard, it's advisable to ensure that the distance of the transportation is accurate and capture it accordingly while generating the E-way bill.


In general, the validity period of an E-way bill differs:


• For Freight Vehicle-1 day validity for every 100 km or part thereof based on a total distance run from the origin of goods to the destination.


• For Other Modes of Transport- 1 day validity for less than 100 km and additional 1 day validity for every 100 km or part thereof based on total distance to be conducted from Origin Goods to destination.


5. Ensure accuracy and Timeliness of Generating E-way Bill


The E-way bill process has a time limit that must be adhered to. To avoid delay in the delivery of goods or compliance issues, ensure that the E-way bill is generated correctly within the time limit allowed. The consignor needs to keep in mind the validity period of the E-way bill and generate the document promptly after dispatching the goods.


6. Cancelation of E-way Bill


It's not uncommon to make errors or have changes in the original E-way bill documents. In these cases, cancelation of the document mat be required. To cancel an E-way bill, you need to access the E-way bill portal, and under the "E-way Bill" dropdown, select the "Cancel" option. Type the unique E-way bill number and enter the reason for cancellation.


7. Mode of Transportation


An E-way bill can be generated for various transportation modes like road, rail, air, or ship. Therefore, the consignor needs to know the mode of transportation the goods will be transported in advance, in addition to the carrying capacity of the vehicle to avoid delays or compliance issues.


Conclusion


The E-way bill has unquestionably simplified the transportation of goods across the country. Nevertheless, the process can be overwhelming, especially for beginners. By following the essential tips shared above, you can generate E-way bills efficiently and accurately, and have a smooth transportation process. Don't forget to double-check the compliance and accuracy of the information provided.


Read More: Essential Tips to Apply for an E-Way Bill Successfully

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